MeetingBuilder™
MeetingBuilder™ is a county-wide, browser-based system which assists in preparing staff reports and filing instructions for the agenda. This database system is configured to meet individual departments’ business rules for the agenda process of collaboration and approval of staff reports, exhibits and attachments. Completed reports are electronically filed with the MeetingPublisher™ system, considerably reducing the time and cost in preparing a consistent, complete and timely agenda. It’s time to go paper-lite!
MeetingBuilder™ will:
- Improve management of the agenda staff report process
- Improve quality and consistency of the staff report
- Improve county-wide collaboration
- Improve staff productivity and timeliness
- Reduce copying, printing and storage costs
Proven Technologies:
- Database Technology – easy storage and retrieval
- Tag-Template Technology – automatic generation of staff reports
- Electronic Document Imaging and uploading of exhibits and attachments
- Agenda Questionnaire – consistent format to build staff reports
- Agenda Workshare – customized workflow process
- Administration – two-tiered management, county level and department level
- Export agenda items to MeetingPublisher for fast and easy agenda creation
- Hyperlinks – automatically hyperlink staff reports to corresponding agenda
AgendaPlanner™
AgendaPlanner™ assists in organizing the staff report author in planning and referencing current and future staff reports. This “Back-into-Date” calendar is fully customizable and offers due dates for each step of the process. A great time management tool!
AgendaQuestionnaire™
Our AgendaQuestionnaire™ is a fully customizable question and answer mechanism whereby staff members are presented with a series of relevant questions. When answered, the result is the creation of a consistent and complete staff report with related exhibits and attachments. This document is stored electronically, saving time and money.
AgendaWorkshare™
AgendaWorkshare™ is a county-side collaboration mechanism, allowing the author of the staff report to request a specific group of people to review and approve the document. This process is customized to your business process. Reviewers receive an email alert that a staff report is ready for review. A record of who has collaborated is maintained on each staff report. This tool improves the collaboration process, reducing errors and the need for last minute changes.
MeetingPublisher™
MeetingPublisher™ is a client-server database system which assists the County Judge and County Clerk in preparing agendas. The system allows easy building, publishing and retrieval of agendas and all related documents. Agenda items can be downloaded from MeetingBuilder™ or built on-the-fly. MeetingPublisher™ includes tools that streamline the process by automatically numbering items by category and manages changes to produce revised agendas in seconds. Everything is customized to match the formats you’ve been using.
MeetingPublisher™ will:
- Improve quality and consistency of the Agenda
- Improve productivity and timeliness in completing the Agenda
- Improve service to the public
- Reduce copying, printing and storage costs
- Reduce the stress of the Agenda process
Proven Technologies:
- Database Technology – easy storage and retrieval
- Tag-Template Technology – automatic generation of agendas
- Electronic Document Imaging and uploading of exhibits and attachments
- AgendaCD Publisher –easy publication to CDROM for distribution
- AgendaWeb Publisher – easy upload of agenda to the web for public view
- AgendaDocs – agenda staff reports and exhibits are hyperlinked to each agenda item
- MeetingVision integration – a simple step to load the agenda into MeetingVision’s™ MinutesMaker™ software
AgendaBuilder™
AgendaBuilder™ assists in the creation of the agenda. This component streamlines production by automatically placing agenda items in categories, department sequence and numbers. This allows for quick editing of the final agenda. 
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