Commissioners Courts Solutions
ACS 20/20 MeetingVision™ legislative management solutions moves the Clerk's minutes annontation process into the Internet age and makes the overall workflow more time efficient.

MinutesMaker® Module
Enables City/County Clerks to now record motions, votes, roll call, and speaker notes with a minimal amount of annotation work. And its all easily reviewed the next day or when you are ready to publish to the public web site. Reviewing missed segments of your minutes is quickly achieved, because you've indexed agenda items to the video, thus allowing you to jump straight that spot in the video. No more fast forward or rewinding. Every agenda item is automatically linked in the audio/video recording, making your work more efficient. You can easily record a variety of motion types including; amendments, substitute, and free form motions. You can easily handle updating the role call at any time during the meeting, by recording the times of voting members who join or leave a meeting, and recording votes live through a simple interface.

VotingSystem™
The VotingSystem Module enables the Clerk to ease their workload by saving more time with automatic recording of the council’s votes. The council's votes are recorded from their touch screen panels or other input devices. The VotingSystem works together with the MinutesMaker module to automatically capture legislative motions, votes, and attendance information, which is recorded directly from the council into the clerks meeting minutes.

When City/County Clerks use MinutesMaker they can now record motions, votes, roll call, and speaker notes with a minimal amount of annotation work. And its all easily reviewed the next day, by jumping straight to each agenda item in the video so there's not more fast forward or rewinding. Every agenda item is automatically linked in the audio/video recording, making your work more efficient. MinutesMaker works the way Clerks and councils/boards do, allowing for jumping to any point in the agenda or back again, and indexing the minutes to that point in the audio/video webcast. (Click here for more information)

MobileEncoder™ Module
The MobileEncoder allows you to utilize all of the functionality of the MinutesMaker at remote locations, without Internet access. This application runs on a standard laptop and functions just like MinutesMaker; it comes with the necessary hardware for you to record the meeting’s audio and keep notes, annotations and votes. When you return to your office, you can simply upload the audio file to the MediaManager™ software, at which point it is automatically published to the city’s or county's web site. Additionally, you can edit the file just like the meetings that take place in the council or board chambers. Further detail regarding the MobileEncoder Module and its functionality can be found later in this product brochure.

Agenda/Document Integration & Management Module
MinutesMaker Module allows for the integration with other vendor's document management or agenda management solutions, to create the most complete and accessible archive of your public meetings and legislative history. ACS and its partners have worked together to produce a complete system that archives and manages all aspects of your public meeting records. Including meeting agendas, minutes, documents and audio/video recordings. All of these media types are automatically synchronized and cross-linked allowing for intuitive web based search and retrieval of information. In addition, the document and agenda management integration allows the two systems to automatically share information and streamlining your agenda and minutes creation workflow.